High School in Japan

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  • Overview

    Studying abroad with Greenheart Travel’s high school program in Japan will give you a chance to take a glimpse into a culture with a rich history and unique cultural traditions. As an exchange student in Japan, you will also learn first-hand what it’s like to attend high school with your Japanese peers and live with a host family. This is your chance to experience a life-changing adventure during your academic exchange abroad.

    Program at a Glance:

    • Must have 1 year of Japanese language instruction OR level 4 on the Japanese-Language Proficiency Test (JLPT)
    • Host family accommodation provides full Japanese language & cultural immersion
    • You can choose between trimester, semester or academic year lengths
    • Start dates available in spring or fall
    • Straight forward online application process

    Greenheart Traveler, Olivia, and her Japanese classroom.

  • Program Dates

    Please note we have a very limited amount of spots for our program in Japan and spots could (and do) fill before the listed deadlines. If you are set on a certain start date please apply early. 

    Spring 2020 Dates

    Spring 2020 applications are now closed. Please apply for a Fall 2020 start date. 

    Fall 2020 Dates

    Apply Early and Save! $300 off Trimester and $500 off Semester/Year Early Application Discount for Fall 2020 Programs: Register by December 6, 2019

    Final Deadline to Submit Registration Deposit: February 15th, 2020 – NO exceptions or late deposits can be taken

    • Trimester: August 20 – 28, 2020 – November 14, 2020
    • Semester: August 20 – 28, 2020 – January 9, 2021
    • Academic Year: August 20 – 28, 2020 – June 7 – 12, 2021

    The above dates are estimated ranges. Exact dates will be provided once they are confirmed!

    Not quite ready to commit to a long-term program? Check out our Teen Summer Language Camp in Japan with 2-6 week programs to learn Japanese in the summertime.

  • Costs and Inclusions

    Academic Trimester: $11,100
    Academic Semester: $14,420
    Academic Year: $15,140

    Packaged into the Price:

    • Roundtrip international airfare from Los Angeles (LAX) to Tokyo
    • Airport pickup upon arrival
    • Host family accommodation and 3 meals per day
    • Comprehensive medical/accident insurance
    • 2 Day Arrival Orientation
      • Accommodation at Orientation Site
      • Traditional Japanese Meals
      • Orientation workshops (covering school life, host family life, Japanese culture, etc).
      • Japanese Language Lessons
    • Certificate of Completion upon successful completion of the program for use on college applications.
    • Access to Greenheart Travel Facebook groups to connect with alumni and others on your start date ahead of your program.
    • Greenheart Atlas Program 
    • Greenheart Travel T-shirt & Reusable “No Plastic Please” Canvas Tote Bag

    Our Support and Services: 

    • Visa Assistance in applying for the visa ahead of arrival, including visa paperwork and extensive directions and support.
    • Extensive pre-departure advice and support from Allison and Jess, your US-based program coordinators! They will be with you from your first inquiry, all the way through preparing to leave and your arrival in Japan.
    • Support and counseling services from in-country staff upon arrival to Japan.
    • Online pre-departure cultural and logistical orientation before you leave
    • 24-hour in-country and emergency support for the duration of the program, including 24-hour emergency phone numbers to reach a program manager at any time.
    • Opportunity to apply for a Greenheart Grant to give back to your community at home or abroad

    Additional Expenses to Budget for (Estimates):

    • School uniforms if no second-hand one is available ($500-900)
    • Physical education uniform, bag, and shoes ($75)
    • School shoes ($15)
    • School textbooks if no used ones are available ($130-350)
    • School field trips ($700-1,400)
    • Monthly public transportation pass ($100)
    • Daily school lunch ($5)
    • Japanese dictionary ($20)
    • Additional National Health Insurance ($15/month)

    Payment Details

    • $1,000 Registration Deposit due by the program deadline to formally apply
    • $5,000 Commitment Deposit due after acceptance
    • Remaining balance is due on June 1st for fall departures and November 1st for spring departures.
      • Trimester: $5,100
      • Semester: $8,420
      • Academic Year: $9,140

    Worried about the program fee?

    Our goal is to help make travel accessible to everyone and we are here to help when you are deciding if this experience is financially do-able. Each year we offer scholarships for high school study abroad students! We also have a guide to fundraising your program fee, and many high school students fundraise in their hometown ahead of their program.

    We also offer discounts for applying early (plus there are many other benefits to applying early!) for each start date and for US families that have hosted an exchange student with Greenheart Exchange.

    Please email us at travelabroad@greenheart.org if you have questions about the program fee, scholarships, or fundraising for your program.

  • Orientation

    All participants will get to participate in a 2-day orientation upon arrival, in Tokyo.

    You’ll have the opportunity to meet many other new like-minded and adventurous students who have also just arrived! By the end, you’ll have new friends scattered around the entire country. Orientation includes important activities and classes on what to expect on your program, language, and local culture. The accommodation will be at a hotel.

    Example Itinerary:

    Subject to change.

    Thursday – Welcome!

    On Thursday you will arrive at the Tokyo Airport and the High School Japan team will greet you there! If you have large luggage, it can be shipped to your host family’s house from the airport directly so that you don’t need to take it to orientation. At the airport, the staff will help the newly arrived students visit an ATM, obtain a Japanese SIM card for their phones, and anything else you might need to take care of.

    Then the staff will bring you by shuttle bus to the hotel. In the evening we have dinner together and will give a presentation about the program and the rules of the orientation week.

    Friday – Let’s Orientate!

    After breakfast, we will do a goal setting worksheet and activity. From there, we will have Japanese language placement tests. This day is then is full of orientation classes, in the morning, afternoon and evening! We’ll cover insurance information, expectations, Japanese culture, school life, earthquake safety, saving energy in your host family home, and more! But don’t worry there are enough breaks in between for tea and also for lunch. After the orientation lectures, we’ll go to a nearby shopping mall to practice our Japanese and have dinner!

    Friday – Host Family and Placements!

    Friday is a very exciting day: you will meet your host family! The program staff will take everyone to Tokyo station on a chartered bus where you will board a train with program staff. All students will be chaperoned to their homestay area, where their host families will meet them and pick them up at the train station! This is such a great part of the week as now the adventure really starts and all of the students will go to their new Japanese home with their new Japanese family!

  • Academic Info

    Before You Go Abroad

    You should meet with your US high school before you leave and share the general curriculum guidelines of your host country with your guidance counselor and/or teachers. Please consult with them about the credits they will potentially grant you for the classes you take while abroad.

    Because the curriculum will vary by country, it is important that you arrange the required classes required for your graduation, such as U.S. History, before or after your time abroad. There are no guarantees that you can take certain classes at your host school.

    Greenheart Travel will be able to provide information about the general curriculum for your age level in your host country; however, in most cases, you will not be able to sign up for specific courses until AFTER you have arrived in your host country.

    Access your High School Curriculum Guidelines for Japan here!

    Once You’re Abroad

    Please keep in mind that the grading system in other countries is different than the US. Most host schools will not grant grades or transcripts as it is too difficult to evaluate your work due to the language barrier. If your host school is able to award you grades, they won’t be an exact match to what you would get in the US.

    Manou-LiuI would love to thank Greenheart Travel for making this awesome experience happen for me! The staff is really nice and easy going. And of course, the Japanese group who took care of me during my five months, from my arrival to Narita airport in August to the moment when I walked into the security section – thank you guys so much!!”  – Manou Liu

     

  • Eligibility

    In researching a study abroad program, you have already shown you are a leader and open-minded in your academic pursuits. These are just a few of the traits that our exchange students possess. You’re motivated to immerse yourself in another culture and flexible enough to live outside your comfort zone. You should also:

    • Have at least 1 year of Japanese language instruction OR a level 4 on the Japanese-Language Proficiency Test (JLPT). The JLPT Exam is only administered twice a year and results can take months to post. Click here to register for the test.
    • Be between 15 and 18 years of age (at the time of travel)
    • Be from the United States or Canada
    • Have a high school cumulative GPA of at least 3.00/4.0
    • Be in great mental* and physical health
    • Have a genuine interest in becoming a part of your host family and community
    • Be willing to adapt to the demands of Japanese academics and culture

    Don’t meet the eligibility requirements? Check out our Teen Summer Language Camp in Japan that takes beginners to study Japan for 2-6 weeks in the summer!

    *What does it mean to be in good mental health?

    Moving to a new culture and staying in unfamiliar surroundings without your normal support structure can be very stressful, even to a well-adjusted student. Sending a student with pre-existing conditions on a long-term exchange program could exacerbate whatever challenges the student was previously facing. In order to ensure the safety of our participants, we must be rigorous in our pre-screening of all high school abroad applicants.

    Therefore, we may not be able to accept students who have struggled with any kind of mental illness within the last 2 years and/or are reliant on medication to address their existing mental health condition. Each student will be addressed on a case by case basis.

    These include, but are not limited to:

    • Depression
    • Obsessive-compulsive disorder
    • Debilitating anxiety
    • Eating disorders

    If the student’s mental health issue has been managed (post-medication) for over 2 years, we will ask for a note from his/her relevant practitioner (psychologist, therapist, psychiatrist, etc) as part of the application process.

  • Host Families

    The best way to learn about a new culture and language is to be fully immersed in it which is why all Greenheart Travel high school abroad students live with local host families. All of our host families are volunteers and will treat you as a member of their family. By being a part of your family’s daily life, you will learn to live and speak like a local.

    Prospective host families undergo a rigorous screening process. Participants can rest assured that only suitable host families will be selected. In fact, many of our current host families have hosted students in the past, showing what an impactful experience it was.

    In order to qualify as a host family, the prospective hosts must:

    • Successfully pass a criminal background check
    • Undergo and pass an in-person interview with program staff
    • Agree to and pass a home inspection

    We will connect you with your host family prior to your arrival in your host country. By e-mailing and speaking with them before arriving, it will help break the ice when you finally meet in person. It will also show that you are as excited to live with them as they are to host you!

    Host families have many reasons why they want to welcome you! Our host families are volunteers, meaning they don’t receive compensation for housing and feeding students during their program. Many host families love the experience of cultural exchange – they learn just as much about your country as you do theirs. Many are also former exchange students and want to return the favor, or they have children who have gone or will go to study in the U.S. Having an exchange student exposes their children to new languages and cultures.

    Greenheart Traveler, Maggie, with her Japanese host family.

    Greenheart Traveler, Maggie, with her Japanese host family.

  • Placements

    We place students throughout the country of Japan in small to medium-sized cities. Keep in mind a medium-sized city in Japan might be considered a big city by your standards. Most Japanese homes are very small, so homestays in the big cities like Tokyo are not as common. Our top 5 most common placements are in the following cities: Yokohama, Kobe, Fushimi (Kyoto), Yamaguchi, and Fuji.

    We make it a priority to place students with host families that closely match your interests and personality, for example, if you like music, we’ll do our best to find a family that also loves music! For this reason, we work first to find a suitable family rather than a destination preference.

  • FAQs

    I am a parent with questions, where do I go?

    Please head to our Parent Handbook page. You’re also welcome to set up a time to chat with us about your child’s program abroad here. We’re happy to chat with you about this big decision!

    I identify as LGBTQ+. How will I be supported?

    Greenheart Travel welcomes travelers identifying as LGTBQ+, and is committed to helping you find the best program for you. We can provide information on the cultural norms of our destination countries and are prepared to advise you on the best programs based on your needs and interests. 

    Please read more here.

    Can I choose where I will be placed with my host family?

    No. You must be flexible about where you are placed within Japan. We make it a priority to place students with host families that closely match your interests and personality. For this reason, we work first to find a suitable family rather than a destination preference. We can never guarantee placements in any specific city or region, and we match based on compatibility with the host family.

    I know a family in my program country that would like to host me. Is this possible?

    This is possible as long as we have a support network in the family’s host community and there is an available nearby host school.

    What if I don’t like my host family? Can I request a new one?

    No. We do not change host families based on preferences or location. However, if issues arise once you are on the program, we will handle them on a case-by-case basis and may make changes if necessary.

    Will I be placed in a city like Tokyo?

    It is very unlikely you will be placed in a major city. A majority of our families live in small to medium-sized towns outside of major cities, and it is important you be open-minded. Japan is very urban and well connected, so even smaller cities have extensive public transportation and can feel like the best of both worlds!

    Will I have a host sibling my age?

    There is no guarantee that you will have a host sibling your age. Your host family may have young children, teenage children, or grown children who no longer live at home. Regardless of the age of your host siblings, they’ll be excited to welcome into the family!

    Depending on your host family,  you may be expected to share a room with a host sibling of the same gender.

    What meals are provided? What are they like?

    You will have breakfast and lunch provided for you by the host family. Though my might think of ramen, sushi, and teriyaki as Japanese food, these will not be common in your homestay. You’ll eat a lot of rice and noodles accompanied by meat, fish, and vegetables. Many home-cooked meals will also have soy sauce and soup stock from fish and kelp as a seasoning. Please be as open-minded about food as possible, as this is important to show respect and appreciation to your host family!

    Are flights included?

    Round trip airfare from Los Angeles (LAX) to Tokyo is included in the cost of the program. If LAX is not convenient for you and you wish to book flights on your own we will deduct the flight from your total fee.

    Will someone pick me up at the airport?

    Yes! Our in-country partner staff will be eagerly waiting for you when you arrive! They’ll then take you to the on-site arrival orientation site.

    After orientation, most students will take a train and their host family will pick them up from the station in their new host town.

    What is the school schedule?

    You may have a commute up to 90 minutes to school. Most students take trains, but you may also take a bus, walk, or ride a bike (or a combination of all of them!) depending on your location.

    Most Japanese high schools will also hold classes on Saturdays, usually from 8:45am-12:45am.

    Your first and last date of school will depend on your placement. Most students start at the end of August or early September and end in early January (semester programs) or early mid-June (academic year). Spring semester students will start in late March and end early August.

    What year in school will I be placed in?

    Most exchange students will be placed in the 1st and 2nd year of high school (15-16 years old) regardless of the exchange students’ age.

    Will I be required to take physical education?

    All students are required to take physical education at their school. You will be required to purchase designated physical education gear (uniform, bag, shoes) for around $75.

    Will I have a uniform? Is there a dress code?

    You will be required to wear a uniform to school. If your school has a second-hand uniform in your size, the uniform will be provided to you. However, if there is no uniform of your size, you will be expected to pay $500-900 for a uniform.

    japanese school uniform

    Will anyone at my school speak English?

    It’s possible that teachers and students at your school will speak English. However, remember that you’re there to learn Japanese!

    All classes will be taught in Japanese as this is a full immersion program.

    What sort of clubs will I find at my Japanese high school?

    There are many activities you can get involved in at your Japanese high school, and we encourage you to do so! It’s a great way to make friends. You will be able to join clubs that play sports (soccer, basketball, etc.), practice photography, drama, dance, and many others.

    Will I get to travel?

    Students who are placed in the second year of high school (11th grade) will be able to travel with their classmates on a 3-5 day trip, sometimes internationally. The cost is typically around $700-$1,400.

    You are not permitted to travel on your own during the program. There will be opportunities to travel through the program and/or through your school, but you are must be accompanied by an approved chaperone to travel.

    Do I need vaccines?

    We follow the CDC’s guidelines for travelers to Japan: https://wwwnc.cdc.gov/travel/destinations/traveler/none/japan

    You are required to submit a record of immunizations during the application process.

    What is the insurance?

    Comprehensive medical and accident insurance will be included in the cost of your program. This will cover you for most medical expenses you might incur, like prescriptions, ER visits, doctor visits, dental accidents, and hospitalizations.

    Depending on your placement location you may be required to also purchase Japanese insurance for around $15/month. You will receive more details upon placement.

    What happens if I get sick or have an emergency?

    If you get sick, your host family or local coordinator will help you go to the doctor.

    If you have an emergency on program, we have a 24/7 emergency number you can call. Our in-country partner staff and your host family will be there to assist you. Greenheart will be in touch with your parents regarding your emergency.

    What visa do I get and how do I apply?

    All students will be required to obtain a student visa to Japan, regardless of their program length. It is the students’ responsibility to apply for this visa, but Greenheart will provide you guidance and the proper documents you’ll need to apply with your local consulate or with the embassy.

    Do you offer any scholarships, financial aid, or special discounts?

    Yes. Every year we offer various scholarships for select high school program destinations. There are two Early Bird Deadline discounts offered each year as well. If you have hosted a student for Greenheart Exchange, you are also eligible for a Greenheart Host Family discount.

    Do I need to be fluent in Japanese?

    No. There are language requirements for this program, you must have at least 1 year of Japanese language instruction OR a level 4 on the Japanese-Language Proficiency Test (JLPT). However, you are not expected to be fluent in Japanese.

    One of the main goals of studying abroad is to become fluent in another language while living overseas. The host family and school will not expect you to be fluent when you first arrive and will help you improve your language skills. As long as you try your best, you’ll pick up the language sooner than you might think!

    Can I come home to visit or can my parents visit while I'm abroad?

    No. Visits are not allowed during the high school program. If your family wishes to visit, they should plan to meet you after your program is completed. In this instance, Greenheart Travel’s National office and international partner office should be informed of your family’s plans.

    Will I have a cell phone and internet?

    We give you tips and advice for communication while abroad during your program. Students are not required to get a local Japanese phone number. They usually rent a pocket Wi-Fi and get in touch with each other via email or applications using that Wi-Fi.

    All host families (and most every person) in Japan have internet in their homes. There is also 4G internet widely available throughout the country.

    If you have a laptop we recommend bringing it, as it will be helpful for school and for communicating with home.

    Can friends study abroad together?

    Our programs are based on a full, cultural immersion experience so friends are not allowed to study abroad together in the same host town. You’re welcome to both go to Japan at the same time but you would not be placed together. Don’t worry though; making friends in your new host town will happen quickly!

    My school requires service learning in order to graduate. How will I do that abroad?

    Greenheart Travel is proud to offer the Greenheart Club for all of our students. The Greenheart Club challenges our participants to pursue a deeper level of immersion through volunteerism. As a member of the Greenheart Club, you will receive guidance in strategizing creative ways to give back to your community, have access to tools for tracking your impact and receive incentives for your efforts as a global leader. This is a great chance for you to get to know the local community outside of the classroom while you study abroad.

    Can I take the SATs while abroad?

    You will not be able to take the SAT’s while abroad.  We highly recommend taking the SAT’s prior to or after the program.

    When should I apply?

    We recommend you apply a minimum of 6 months prior to your desired semester.

    The sooner you can apply the better, as acceptance, gathering documents, etc. can take a long time. Read more about why applying early is a good idea.

    Our final deadlines for fall start dates are February 15, and August 15 for spring departures.

    I have already graduated, am I still eligible?

    We cannot take already graduated student’s on our High School Study Abroad in Japan program. Please look into our Teen Summer Language Camp program in Tokyo, Kyoto, or Fukuoka for a short term Japanese program that can take Gap Year students.

    On a case by case basis, we can accept already graduated students for High School programs in Argentina, Austria, Belgium, France, Italy, Netherlands, Norway, New Zealand, and England.

    Can I speak to current high school students or alumni?

    Yes! Check out our blog or you can join our exclusive teen programs Facebook group to talk to current and past students.

    We also have a list of mentors (teens and parents) that are past participants open to chatting about their experience with potential new participants. Please inquire here if you want to be put in touch with a mentor.

  • Why Greenheart Travel?

    Greenheart Travel has been working with high schoolers for many years, and there are advantages of applying for this program through us:

    • 33 years of experience with cultural exchange programs
    • Friendly, responsive, and professional support from your program manager, Allison.
    • Connect with alumni and others on the program via our Greenheart Travel only Facebook forums, before you even leave!
    • We try and make our program fees as inclusive as we can. We include things like medical insurance and flights so you don’t run into any hidden fees down the line.
    • Greenheart Atlas Program. The Greenheart Travel Atlas is a cultural training interactive guidebook alongside five videos where you will find three main topics covered: Personal/Professional Development, Cultural Understanding, & Environmental Awareness.
    • Our alumni recommend us! GoOverseas.com Reviews // GoAbroad.com Reviews
    • Hands-on support and personal attention every step of the way
    • 24/7 emergency phone number to reach a staff member at any time
    • Pre-departure “Culture Shock and Adjustment” Webinar before you leave
    • Discounts for future Greenheart Travel programs
    • We are a non-profit, mission-based organization
    • Continued support throughout your time abroad

    We also have some unique offerings to our Greenheart Travel students and alumni!

    Greenheart Global Impact Grants (GIGs)

    Greenheart GIG Grants are funds awarded to Greenheart Travel participants to use for community development projects in their host or home country. A GIG is the opportunity to create, improve, or maintain an impactful, community-focused project abroad or at home. Grant funds could be applied to supporting women’s cooperatives, schools, community centers, or health clinics, for example. Grant winners will be featured on our website, social media, and blog. You can see our past winners on our blog here.

    Greenheart Alumni Program

    We created the Greenheart Travel Alumni Program to provide resources and a community to support alumni in their advancement as global leaders, and a way to celebrate and reward our participants for being ambitious, inspiring catalysts of cultural exchange!

    Junior Greenheart Global Leaders Conference

    Each May Greenheart offers full-ride scholarships to around 10 teen alumni to attend our annual conference in Chicago. You can see more about what Jr. GGLC is and what you could do at the conference here.

  • Support Staff

    Greenheart Travel – USA

    Greenheart Travel will support you before, during, and after your program. From the very first question you have, all the way to when you get home, you’ll be working with either Jessica or Allison to coordinate everything for your successful program.

    Allison

    Jessica

    Greenheart Travel’s Partner – Japan

    Once you arrive in Japan the program staff there will be there to support you on the ground for your entire program. Your Local Coordinator (or “counselor” as they are referred to in Japan) will be your main point of contact if you need anything and they will do their best to support you and make sure you are having a great program. Here are some of our local coordinators in Japan!

    Ms. Megumi Morino

    I have been working as a counselor for exchange students for over 15 years. It is such a joy to welcome new students every time. Young people are the one with hopes and dreams for the future; I am more than happy to do my best to be by your side and support you in any way I can. I hope all students to study not only the Japanese language but also Japanese culture and customs, and learn about the positive and negative aspects of Japan. We counselors also have a lot to learn from you. Your time in Japan would fly, faster than you think; I hope to spend every possible special moment with you, as your counselor.

    Ms. Chiharu Nomura

    When I found myself being able to have my own time after raising a daughter for years, I started to think about doing something global and international. I studied abroad when I was a student and thought this would be a great opportunity to make use of the knowledge I have. Then I found this organization was looking for volunteer counselors to take care of young high school students who come to Japan to learn about our country. I had no experiences as a counselor then, but decided to give it a try since I just love communicating with people! Here I am continuing to enjoy working as a counselor for many years now.

    Ms. Keiko Nakagawa

    As far as I remember, I have always been interested in foreign countries and dreamed of visiting them since I was a little girl. My dream came true when I became a college student and was able to do homestay; full of wonderful memories. I do remember about some difficulties I had during my time overseas, like homesickness and culture shock as well, and when I was offered an opportunity to become a counselor, I said to myself “this is my chance to make use of my experience and support young students!” I am always happy to be by your side and help you as your counselor, and support you to make best out of your time here in Japan!

    We can’t wait to meet you!

  • Alumni Stories

    After our alumni complete their programs they do some amazing things! Read some stories of what our High School in Japan former exchange students are up to now!

    Sophia Ludder

    When I came to Japan, something clicked with me. I loved how easy it was living here and discovered new things every day. I knew I had to come back someday, so I continued to study with a Japanese tutor throughout high school until college, where I eventually studied abroad again. Now, I work as a coordinator for international relations in Kyushu, Japan. I hope to one day become an advisor for exchange students in Japan or America, helping them to enjoy their time abroad as much as I did mine. I am still close with my host sisters from my exchange year and try to meet up when possible! We originally met almost 8 years ago.

    Sophia and her host sisters.

  • Application Process

    Committing to studying abroad can feel daunting, but we are here every step of the way to make the application process as simple as possible! Below are the various steps you’ll need to take to be accepted on a high school abroad program.

    Please note: Your spot is not reserved until  you complete all of the steps below. You must submit all questionnaires and documents and have completed all interviews before we can process your application and save your spot. 

    1. Understand the Program: It is extremely important that you are professional, detailed, and serious during this application process. You must show your best self and prove that you have the maturity and dedication to Japanese that schools and host families require. (Examples: no typos, dress professionally in your self-introduction video, submit all materials in a timely manner)

    2. Submit Your Application: Greenheart Travel Application (Approximately 10 Minutes): Once the initial form is complete, you will be connected to a High School Abroad program manager who will speak with you and a parent to go over the details of the program.

    3. Sign the Terms & Conditions (Approximately 10 Minutes): After you complete Part 1 of your application, you and one parent will be asked to read through and sign our Terms and Conditions which outline the requirements and policies of the program.

    4. Officially Register by Submitting Your $1,000 Deposit (Approximately 5 minutes): Next, you will submit your $1,000 deposit which is subtracted from your total program fee. This is not an additional fee. If you are not accepted onto the program we will refund this deposit. If you cancel or withdraw at any time, however, this deposit is non-refundable. This deposit is due by the listed deadlines in order to secure a spot on your chosen semester/year.

    5.  Skype Interview (Approximately 30-45 Minutes): After submitting your deposit, you will schedule an interview with Allison.  During this interview, Allison will ask you questions about living with a host family, adjusting to new situations and homesickness, among other things. She will also explain the overview of the next few months and what you can expect. This is done via Skype, and at least one parent should also be in attendance. If you do not have Skype, please download it before the interview.

    6. Secondary Application Form (Approximately 30 Minutes): This part of the application process will help us get to know you and assess the best match for your host family abroad. You will need to provide detailed information about yourself, why you want to study abroad, and what you hope to gain from your experience.

    7. Second Parent to Sign the Terms & Conditions (Approximately 5 minutes): Your other parent will be asked to read through and sign our Terms and Conditions which outline the requirements and policies of the program.

    8. Submitting Your Documents: You will also be required to submit documents (outlined below). You can be collecting the documents during the application process, but all documents will be due 14 days after you submit your registration deposit.

    9. Secondary Skype Interview with Japan staff: The final step is to Skype with in-country Japan staff. Allison will organize this with you after you finish all prior steps.

    Once you’ve completed all the steps, Greenheart Travel will thoroughly review your application and will contact you within roughly 2-3 weeks about your acceptance with your next steps. This time frame is subject to change, but Greenheart will keep you updated.

    Required Documents

    In addition to completing an application, you will also be required to submit documents. You can be collecting the documents during the application process, but all documents will be due 14 days after you submit your deposit.

    The following documents will be required:

    • Additional handwritten application form*
    • Secondary conditions of participation*
    • Photo Album (4 photos of you with captions)*
    • Letter of Recommendation (from a teacher, coach or guidance counselor) [Please provide two for Japan, one must be in Japanese by a Japanese teacher]*
    • Transcript from the last 3 years
    • Proof of at least 1 year Japanese language instruction
    • Dear Family Letter in handwritten Japanese (must be extremely legible and written in dark ink, scanned and sent as a PDF)
    • Dear Family Letter in English (must express awareness of program, student goals, love of Japan and Japanese, and appreciation for future host family)
    • Parent Questionnaire and letter*
    • Medical Form*
    • Copy of your passport
    • 90 second student self-introduction video in Japanese (must be in professional dress, all in Japanese and rehearsed before recording)
    • Four passport-size photos (4cm x 3cm) sent via mail to: 200 W. Superior Street, Suite 300, Chicago, IL 60654

    *Indicates that these forms must be downloaded from document upload link, completed, scanned and uploaded to the document link again.

    There may be additional paperwork following your completed application before your official acceptance. Your program manager will inform you of what those documents are during the application process.

    Payments

    For payments, a $1,000 non-refundable deposit will be due with your submitted application. This is a deposit, not an application fee, and will be deducted from your overall program cost.

    Once you are accepted onto the program, a $5,000 commitment deposit will be due within 7 days of acceptance. Remaining balance is due on June 1st for fall departures and November 1st for spring departures.

    You’ve Been Accepted, Now What?

    Start getting ready for your adventure! Your program manager will be in regular communication with you to make sure that you are on track in your preparations to go abroad.

    • Upon acceptance, you will receive a student handbook (parents – you get one, too!) and access to the Greenheart Travel Atlas, as well as the Greenheart Club.
    • You will receive your host family and school placement roughly 2-3 month after acceptance.
    • After receiving your host family and school placement, you will receive further instructions on applying for your student visa (if applicable for your program length)
    • We will also schedule an online pre-orientation with other Greenheart students a few weeks before your departure!
  • Schedule a Call

    Have questions or want to talk to one of the program coordinators? Set up a time to have a phone call below.


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